Administrative Assistant

The European Public Prosecutor’s Office, the independent public prosecution office of the European Union, is seeking applications for the position of Administrative Assistant.

As an Administrative Assistant, you will provide support to the European Prosecutors and the European Delegated Prosecutors. In addition, as a member of the College Secretariat Unit, you will be called to support the Unit’s European Prosecutors’ Administrative Support Team in its different functions, when needed.

Tasks and responsibilities:

Your responsibilities may include:

• Providing comprehensive administrative and logistical support to the European Prosecutors, European Delegated Prosecutors, and other EPPO staff.
• Managing diaries/agendas, emails, and mail correspondence.
• Handling travel and accommodation arrangements, ensuring compliance with the Missions Guide, and processing reimbursement claims using MIPS.
• Organising meetings, events, trainings, and conferences, including logistical aspects such as facilities arrangements, preparation of agendas and documents, sending invitations, and coordinating reimbursement of experts.
• Drafting letters, statistics, and reports, taking minutes and notes, and preparing presentations and internal administrative files.
• Being responsible for the receipt, distribution, and registration of all correspondence using ARES.
• Assisting in document management for both electronic and physical archives (classified or unclassified), ensuring relevant files are up to date.
• Supporting the integration of new team members.
• Performing any other administrative duties as requested.

How to apply